iami software - MasterPlan Overview

MasterPlan is a diary and resource scheduling program that simplifies the difficult task of booking locations and resources for use by your church community. Scheduling the many meetings, events and get-togethers held throughout the year can be a real headache - but the consequences of not scheduling can be even worse, with the frustration of over-booked rooms and too many demands for the same equipment and resources at the same time.

Managing the Who, What and When... here's How!

MasterPlan makes it easy to keep track of how your locations and resources are being utilised at every hour of every day.

Record comprehensive details about upcoming Events quickly and easily. MasterPlan stores information about the nature and type of the Event, the details of the booking holder and a variety of custom notes.
Use Bookings to group related Events together, making them easier to identify and manage.
Use the Event Calendar to quickly view currently scheduled Events and add new Events with ease.
Add Holidays to your calendar to indicate periods during which special consideration must be given to the scheduling of events.
Mark Bookings as Tentative, Confirmed or Cancelled to avoid confusion amongst staff regarding the current processing status of each specific Booking.
Schedule recurring Events using a variety of highly flexible patterns, For example, you may choose to repeat an Event on the first weekday of every second month for the next two years! You can also individually modify or cancel any one of these recurring Events to further customise the schedule.

Make Conflict a Thing of the Past

MasterPlan can eliminate the frustration and inefficiency caused by situations where rooms or other resources are inadvertently double-booked.

Receive automatic notification of potential conflicts between Events each time a new Event is entered or an existing Event is modified.
Designate specific conflicts as allowable where they will not cause scheduling problems.
Define the specific Locations and Resources that are available to your organisation, and keep track of their use. Assign notes to individual Locations and Resources to be displayed on the Booking Confirmation if a person books the item.
Print a Booking Confirmation for the booking holder at the press of a button - you can even add custom notes to be printed with an individual Booking, or only for Bookings of specific types.

Stay on Schedule

MasterPlan can provide you with timely reports at the click of a button, to help your staff keep in touch with the latest scheduling changes.

Quickly generate a Daily Schedule, Weekly Calendar or Monthly Calendar to show the Events scheduled for a particular period of time. Filter the report to show only specific Locations, Resources, or event types to provide customised calendars for different departments of your organisation.
Export your Events to a Microsoft Outlook Calendar to make your schedule instantly accessible to other users without requiring them to install MasterPlan software on their computer.

Powerful Custom Querying and Reporting

MasterPlan maximises the potential of your information by providing a number of reporting options including:

A powerful and easy-to-use report writer which allows you to create customised reports in a number of formats to suit many of your organisation's reporting needs.
A number of predefined reports to satisfy specific requirements, including a daily schedule, weekly and monthly calendars, and a booking profile.
A user-friendly query writer that allows you to create and store queries to find the information you need to answer common questions or satisfy one-off requests. Stored queries can be used as the basis for functions such as creating reports, exporting data or performing actions on related groups of bookings.
The ability to save and distribute the output of reports in a number of highly-portable file formats including HTML, Portable Document Format (PDF) or as a Microsoft Excel Worksheet (XLS). Share information from a single source with all the members of your organisation!

Easy to Learn, Easy to Use

MasterPlan provides many features that make working with your organisation's schedule a whole lot easier:

A multiple-document interface lets you view and modify the properties of many items simultaneously.
Comprehensive menus, toolbars and short-cut keys provide convenient access to many useful features as you need them.
Step-by-step Assistants guide you through common tasks such as checking for booking conflicts or exporting appointments to Microsoft Outlook.
Report previews allow you to see how your reports will appear before you send them to a printer or save them to a file.

Access to your Data

MasterPlan ensures that your information is stored in a readily-accessible format that can be used in many other applications by:

Providing comprehensive export options in standard formats, so you can extract your data and integrate it with many other applications. Booking information can also be exported directly to a Microsoft Outlook™ Calendar folder to create an instant on-line calendar for your organisation!
Using the Microsoft Access™ database engine to store data, which provides you with complete control of your information at the lowest level should this be necessary.

System Requirements

To install MasterPlan, your system must meet the following minimum requirements:

Microsoft Windows 98/2000/XP operating system.
64Mb RAM (128Mb recommended)
40Mb free disk space.